Marshall County Job Description

County Administrator

Department: Commission Job Code: 965

Reports To: Commission Chairman DOT Reference: 188.117-114

Date: November 2007

FLSA: Exempt

Summary

Direct and coordinate administration of county government in accordance with policies established by the county commission. Supervise the accounting and information services departments. Prepare annual budget and monitor expenditures. Provide information on a variety of subjects for commissioners as the need arises. Represent the commission at meetings, with state legislators, and in obtaining and administering grants. Develop short and long term plans and projects in accordance with the guidelines established by the commission.

Essential Job Functions

A. Serve as the chief financial officer for the County

1. Prepare annual budget for the county and submit for approval

2. Prepare or direct preparation of accounting and financial statements

3. Perform research in order to discover new revenue and grant sources

4. Write grant proposals

5. Administer grants received annually, including providing required reports

6. Assist examiners during audit process to ensure that all records are in compliance

with the law and professional standards

7. Authorize purchases in accordance with budget and legal requirements

B. Supervise the Accounting Department and Information Systems Department

1. Direct the operation of the accounting department by establishing the procedures to

be followed, in maintaining accounting and payroll records for the county

2. Ensure that minutes, insurance, inventory, and other records are accurate and maintained in accordance with requirements

3. Interview candidates and make hiring recommendations to fill positions

4. Monitor and train new employees in computerized accounting, preparation of

financial statements, etc.

5. Plan, schedule, assign, review, and evaluate subordinate employees

6. Plan for future development in departments by implementing more efficient

methods and procedures, by updating and improved computerized accounting, fixed

assets inventory, and payroll

C. Represent the County Commission in a variety of situations

1. Make presentations at conferences, commission meetings, civic organizations,

TV and Radio

2. Respond to comments, complaints, and requests from elected officials, department heads, public, press, agencies, etc.

3. Communicate with state legislators regarding matters of interest to Marshall

County

4. Represent the County’s interest in issues involving state and federal agencies

5. Meet with grant sources to obtain funding for various projects

D. Perform a variety of administrative tasks

1. Assure that policies and procedures are followed

2. Revise policies to improve effectiveness and efficiency

3. Conduct research for lawsuits, financial matters, commission information, etc. as

needed

4. Prepare resolutions, contracts, agreements, etc. for the county

5. Provide information to commissioners regarding laws and ordinances as they

pertain to a variety of matters

Knowledge, Skills, and Abilities

1. Knowledge of the legal requirements relating to the operation of the office of the County Administrator

2. Knowledge of principles of management and supervision

3. Knowledge of the principles and practices of county finance administration and accounting

4. Knowledge of business English

5. Knowledge of modern office procedures and functions

6. Knowledge of auditing principles, procedures, and application

7. Knowledge of the operation of the legislature

8. Ability to train departmental employees

9. Ability to communicate clearly and effectively, both orally and in writing.

10. Ability to read and understand written instructions, directives, manuals, laws, and regulations

11. Ability to provide guidance and supervision in order to facilitate the efficient operation of the office

12. Ability to establish and maintain effective working relations with elected officials, employees, the public, and officials of state and federal governments

13. Ability to analyze information and draw sound conclusions

14. Ability to plan and implement complex projects

Minimum Qualifications

Bachelor’s degree in accounting, business or public administration or related field plus 5 years of experience in government accounting and finance, with at least 3 years of supervisory experience, or an equivalent combination of education and experience

This job description should not be interpreted as all inclusive. It is intended to identify the major responsibilities and requirements of this job classification. All incumbents may not perform all of the job duties listed, and some incumbents may perform some duties which are not listed, and incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this description.