Marshall County Job Description
Accounting Specialist
Department: Revenue Job
Code: 940
Reports To: Revenue Commissioner DOT
Reference: 160.162-018
Date: November 2007
FSLA: Exempt
Summary
Account for money collected,
including real estate taxes, ad valorem taxes on manufactured homes, and
business personal property taxes.
Distribute collections to agencies in accordance with laws and
regulations. Assist with land sale,
departmental operations, and audits.
Stay abreast of laws and regulations, and fill in for others as needed.
Essential Job Functions
A. Verify collections, make deposits, balance bank
statement, assist in collections, and distribute
collections
1. Prepare
real estate cash book, general ledger journals, and spreadsheet for real estate
and bank statements
2. Verify
daily collection report and verify money from clerks
3. Prepare
bank deposits
4. Prepare
mortgage company files for tax payments
5. Balance real estate bank statements
6. Assist with public utility payments
made by the State, and with payments for mineral
rights
7. Process timber tax payments
8. Monitor insufficient funds checks
to assure that funds are collected
9. File proof of claim for taxes in
bankruptcy cases, and process transactions each year for
10
years
10. Process refunds due to errors and
prepare real estate refund checks
11. Prepare
and balance abstracts, supplement abstracts, prior and current litigations,
prior and current insolvencies, and prior year refunds
12. Prepare
manufactured home deposits and distribution reports
13. Identify,
process, and follow-up on delinquent payment list for personal property with
uncollected bills
14. Distribute
real estate money according to established procedures and schedules
15. Develop,
process, and submit final settlement payments to the Alabama Department of
Revenue
16. Assist
examiners in conducting internal audits
17. Prepare
regular and special revenue reports
18. Prepares
allocations for Revenue Commissioner’s salary, supernumerary, retirement, and
reappraisal budget
B. Assist with the operation of the department
1. Assist
with preparation and running of tax notices to be mailed, including delinquent
tax
notices sent
via certified mail, and notices to new owners regarding property value
2. Prepare
docket sheet for tax sale
3. Prepare
news releases, as needed, including notifications for posting of land sales
4. Monitor
receipts and expenditures for compliance with approved budget
5. Monitor
expenditures and make recommendations for purchases
6. Balance
invoices and purchase orders, monthly
7. Prepare
and mail tax deeds to new property owners following tax sale
8. Coordinate
court hearings on certified letters and land sale dates
9. Coordinate
county approval on insolvent personal property following land sale
10. Work
with school boards and county agencies during their audit period to provide
assistance and information, as needed
11. Assist
in preparing departmental budget
C. Stay abreast of changes in regulations, laws, etc., recommend procedural or technological changes,
and fill in for others, as
needed
1. Coordinate
acquisition and development of computer programs and other technology
needs with
information technology department and outside vendors
2. Review
Attorney General opinions on property tax and revenue
related subjects
3. Consult
with taxpayers and citizens regarding revenue matters, as needed
4. Research
new laws, guidelines, and regulations affecting the operations of the Revenue
Department
5. Participate
in conferences and educational programs
6. Fill
in for Chief Clerk and Office Supervisor, as needed
Knowledge, Skills, and Abilities
1.
Knowledge of
modern office practices, procedures and equipment
2.
Knowledge of
principles of accounting
3.
Knowledge of the Code
of Alabama as it pertains to assessment of taxes on real estate,
manufactured homes, business personal property, and collection of taxes
4.
Ability to read
and comprehend laws, regulations, departmental rules and regulations, and
procedures and instructions
5.
Ability to
operate basic office equipment, including a computer
6.
Ability to
communicate clearly and effectively, both orally and in writing
7.
Ability to
understand written and verbal instructions and directives
8.
Ability to
account for and distribute large sums of money accurately
9.
Ability to
perform moderately complex mathematical calculations with a calculator
10.
Ability to
establish and maintain effective working relationships with other employees,
representatives of other organizations, and the public
11.
Ability to interact
with people providing information in a polite and efficient manner, both in
person and on the telephone
12.
Ability to use
good judgment to make decisions in accordance with precedents and regulations
and apply them to the work situation
Minimum Qualifications
Bachelor’s degree in Business
or Public Administration, Accounting, or related field plus 5 years of
experience in property assessment or tax collection, with at least 3 years of
administrative or supervisory experience, or an equivalent combination of
education and experience.
This job description should not be interpreted as all inclusive. It is intended to identify the major
responsibilities and requirements of this job classification. All incumbents may not perform all job duties
listed, and some incumbents may perform some duties which are not listed, and
incumbents may be requested to perform job-related responsibilities and tasks
other than those stated in this description.