Marshall County Job Description
Chief Revenue Clerk
Department: Revenue Job
Code: 930
Reports To: Revenue Commissioner DOT Reference: 188.167-014
Date: November 2007
FSLA: Exempt
Summary
Oversee the day-to-day
operation of the Revenue office, supervise staff and oversee and participate in
training staff. Run reports and review
in order to assure that computerized records are correct. Serve as Secretary to the Board of
Equalization. Assist with land sale,
departmental operations, and audits.
Stay abreast of laws and regulations, and fill in for others as needed.
Essential Job Functions
A. Oversee
assessing and collecting property taxes, assessing and registration of
manufactured homes, and collection of ad valorem taxes on manufactured housing,
including supervision of staff
1. Plan, organize, and coordinate the
work of revenue clerks
2. Assist the staff by answering
questions and handling unusual or difficult situations
3. Perform spot checks to assure the
quality of the work of the staff
4. Participate in pre-employment
interviews and make hiring recommendations
5. Interpret
and apply personnel policies, departmental policies, and other relevant
policies
and
procedures
6. Review
time and leave reports for department
7. Schedule
and approve vacation and other time off for subordinates
8. Oversee
and participate in staff training and development
9. Prepare
and review performance appraisal and discuss with subordinate
10. Counsel
employees regarding job performance and document in accordance with
established
procedures
11. Recommend
disciplinary action as needed
B. Run,
review, and correct a variety of reports, enter data changes, assure that
notices are mailed, notarize documents, and assist in the operation of the department
1. Run
assessing and reappraisal reports, review, and make corrections as needed
2. Post
name changes as needed
3. Assure
that daily field checks are worked
4. Process
current use applications
5. Coordinate
abatements and daily posting with abatements with personal property division
6. Enter
homestead, over 65, and disabled exemptions
7. Submit
abstract annually by August 15
8. Run
abstracts and supplemental abstracts, as needed
9. Oversee
and assist in mailing out tax notices, exemption cards, valuation notices,
delinquent tax notices, etc.
10. Prepare
news releases, as needed
11. Notarize
documents for office and Board of Equalization
12. Assist
with land sale, annually
13. Assure
that records are in order for auditors, and assist as needed
C. Assist with Board of Equalization actions
1. Publish
notices in accordance with legal requirements
2. Send docket to State for approval
3. Enter
changes made as a result of hearings and generate new tax bills
4. Sit
in on meetings as needed
5. Prepare
payroll for Board members
6. Process
changes to Board
E. Stay abreast of changes in regulations, laws, etc., recommend procedural or technological changes,
and fill in for others, as
needed
1. Coordinate
acquisition and development of computer programs and other technology
needs with
information technology department and outside vendors
2. Review
Attorney General opinions on property tax and revenue
related subjects
3. Consult
with taxpayers and citizens regarding revenue matters, as needed
4. Research
new laws, guidelines, and regulations affecting the operations of the Revenue
Department
5. Design/implement
changes in office processes and procedures for more efficient operation of the
department
6. Participate
in conferences and educational programs
7. Fill
in for Accounting Specialist and Office Supervisor, as needed
Knowledge, Skills, and Abilities
1.
Knowledge of
modern office practices, procedures and equipment
2.
Knowledge of
principles of management and supervision
3.
Knowledge of the
departmental and personnel policies and procedures
4.
Knowledge of the Code
of Alabama as it pertains to assessment of taxes on real estate,
manufactured homes, business personal property, and collection of taxes
5.
Knowledge of
Business English, spelling and arithmetic
6.
Ability to read
and comprehend laws, regulations, departmental rules and regulations, and
procedures and instructions
7.
Ability to
operate basic office equipment, including a computer
8.
Ability to
communicate clearly and effectively, both orally and in writing
9.
Ability to
understand written and verbal instructions and directives
10.
Ability to
balance money collected on a daily basis
11.
Ability to
perform moderately complex mathematical calculations with a calculator
12.
Ability to
establish and maintain effective working relationships with other employees,
representatives of other organizations, and the public
13.
Ability to locate
property using tax maps and descriptions in order to assist subordinates and
the public
14.
Ability to
participate in and oversee training of subordinates
15.
Ability to
interact with people providing information in a polite and efficient manner,
both in person and on the telephone
16.
Ability to use
good judgment to make decisions in accordance with precedents and regulations
and apply them to the work situation
Minimum Qualifications
Bachelor’s degree in Business
or Public Administration, Accounting, or related field plus 5 years of
experience in property assessment or tax collection, with at least 3 years of
administrative or supervisory experience, or an equivalent combination of
education and experience.
This job description should not be interpreted as all inclusive. It is intended to identify the major
responsibilities and requirements of this job classification. All incumbents may not perform all job duties
listed, and some incumbents may perform some duties which are not listed, and
incumbents may be requested to perform job-related responsibilities and tasks
other than those stated in this description.