Summary

Coordinate purchasing activity for assigned accounts. Audit requisitions, purchase orders and invoices for correct coding and verification of funds. Issue Purchase Orders. Reconciles bank statements and assists auditors. Prepare reports and maintain related records.

Essential Job Functions

A. Coordinate purchasing activity for assigned accounts

1. Assist departments with purchasing requests by issuing purchase orders, obtaining quotes, etc.

2. Receive and verify all departmental requisitions

3. Contact vendors regarding purchases

4. Prepare vouchers to authorize payments

B. Post, audit, classify, adjust, and reconcile financial records, such as accounts payable, accounts receivable, special accounts and inventory using an automated accounting system.

1. Audit requisitions, purchase orders, and invoices for correct coding and verification of funds

2. Post transactions to ledger and journals

3. Reconcile accounts by making necessary adjustments

4. Receipt and post incoming money

5. Reconcile bank statements of County funds

6. Assist Examiners of Public Accounts in conducting audits of county records

C. Maintain a variety of records and prepare reports

1. Prepare grant reports

2. Maintain a file of vendor names for various products

3. Prepare periodic close out reports and financial statements

4. Work closely with Administrator in closing month, quarter, year end

Knowledge, Skills, and Abilities

1. Knowledge of modern office practices, procedures, and equipment

2. Knowledge of the principles and practices of accounting

3. Knowledge of departmental accounting systems and procedures

4. Knowledge of the principles of communication

5. Ability to establish and maintain financial records using computer software, including

posting, balancing, and reconciling accounts and records

6. Ability to prepare trial balances and audit accounting records

7. Ability to make computations and tabulations rapidly and accurately

8. Ability to apply accounting principles to the maintenance of complex fiscal and accounting records.

Minimum Qualifications

Associate Degree in accounting, business administration, or related field plus 2 years of general clerical experience, or an equivalent combination of education and experience. Experience involving work with accounts or money preferred.

This job description should not be interpreted as all inclusive. It is intended to identify the major responsibilities and requirements of this job classification. All incumbents may not perform all of the job duties listed, and some incumbents may perform some duties which are not listed, and incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this description.