Marshall County Job Description

Accounting Clerk-Payroll

Department: Commission/Accounting Job Code: 148

Reports To: County Administrator DOT Reference: 215.382-014

Date: November 2007 216.482-010

FLSA: Non-Exempt

Summary

Establish and maintain payroll records of the County using a computerized payroll system. Reconcile payroll accounts and bank statements. Coordinate payroll processing with all departments. Maintain files on employee payroll, leave, and insurance information. Prepare payroll checks for disbursement to employees. Prepare reports and maintains related records.

Essential Job Functions

A. Coordinate payroll processing with the personnel department, information systems, and others to ensure timely, accurate payroll processing

1. Review time cards and time sheets, resolve discrepancies, enter and adjust data in the

payroll system, as needed

2. Answer questions from departments concerning hourly requirements, group insurance, or other payroll problems

2. Verify and inspect revisions, additions, and deletions into the payroll system

3. Receive and process court ordered legal attachments of employee wages, and notify appropriate agencies of the payment record

4. Receive and complete requests for verification of employment and income

5. Disburse withholdings to IRS, credit union, investment accounts, insurance, etc.

6. Balance payroll, deductions, disbursements, etc., periodically as required

7. Prepare reports, such as 941’s to IRS, Unemployment, and Worker’s Compensation,

8. Generate W-2 Forms annually, in accordance with federal, state, and local laws

9. Maintain records of employee benefits and elections, such as health insurance, retirement,

wage withholding orders, etc.

B. Coordinate Employee Retirement benefits and information.

1. Serve as main contact person for county personnel with questions concerning insurance and retirement benefits.

2. Make preliminary calculations of retirement benefits, notify and counsel retirees concerning various benefit options; and complete and file final paperwork.

3. Advise employees on health and life insurance benefits

C. Maintain a variety of records and prepare reports

1. Maintain and send reports to departments as needed of payroll/personnel information generated by the computer system

2. Maintain file of employee payments of legal attachment of employee wages

3. Maintain records of requests for verification of employment and income

4. Prepare periodic reports of earnings, taxes, deductions, leave usage, etc. as needed

5. Maintain records of leave time used and accrued

Knowledge, Skills, and Abilities

1. Knowledge of modern office practices, procedures, and equipment

2. Knowledge of the principles and practices of bookkeeping and accounting

3. Knowledge of departmental accounting systems and procedures

4. Knowledge of the principles of communication

5. Knowledge of business English

6. Ability to make arithmetic computations and tabulations rapidly and accurately

7. Ability to prepare trial balances, analyze and audit payroll and leave data

8. Ability to apply bookkeeping principles to the maintenance of complex fiscal and accounting records.

9. Ability to establish and maintain effective working relationships with other employees and officials

Minimum Qualifications

Associate Degree in accounting, business administration, or related field plus 2 years of general clerical experience, or an equivalent combination of education and experience. Experience involving work with accounts or money preferred.

This job description should not be interpreted as all inclusive. It is intended to identify the major responsibilities and requirements of this job classification. All incumbents may not perform all of the job duties listed, and some incumbents may perform some duties which are not listed, and incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this description.