Marshall County Job Description

Appraisal Technician III

Department: Appraisal Department Job Code: 127

Reports to: Appraisal/GIS Administrator DOT Reference: 206.387-034, 203.582-054

Date: November 2007

FLSA: Non-Exempt

Summary

Enter current appraisal data for tax purposes, using manual and digital footprints of buildings. Copy newly recorded deeds, on a daily basis. Sort and identify property parcel numbers for the mappers, including locating property on a map or orthophotographic image by parcel number, section, township and range, or by description. Make reproductions of maps and orthophotographic images. File maps and property record cards by the appraisal numeric system. Provide assistance and information to the public in a timely and courteous manner. Supervise appraisal technicians, plan, organize, and assign work to meet goals, review work of subordinates for accuracy, train new employees, and counsel subordinates regarding work.

Essential Job Functions

A. Monitor and assign work for appraisal technicians

1. Assign work to staff

2. Oversee training of new employees and review progress periodically

3. Communicate with Administrator regarding any problems with technicians or in completing work

B. Enter appraisal data provided by appraisers into the computer software system to establish files and records

1. Prepare current mapping data in report form in order to create new folders and new Property Record Cards
2. Enter appraisal data from field notes of appraisers into the computer system
3. Sketch buildings into the computer from rough sketches submitted by the appraisers while insuring that the measurements are correct in all aspects and that they produce a complete representation of the structure, including additions and modifications
4. Retrieve pictures from CD and load into the computer system in accordance with established procedures
5. Enter information from current use applications provided Revenue
6. Copy new deeds, daily, that are received from the Probate Judge Office
7. Identify parcel numbers and sorts deeds for the mappers
8. Enter data from business personal property returns

C. Assist customers in the office by providing information and records

1. Provide appraisal data to the general public and other agencies as required

2. Assist taxpayers in filing business personal property forms

3. Reproduce property record cards, maps and orthophotography

4. Assists other departments by providing information and records, as needed

5. Assist the public with the use of the Marshall County web page, and GIS system

D. File a variety of records and reports

1. File deeds in mapping work files in the correct geographical sequence
2. File property record cards geographically by parcel number
3. File appraisal field cards by the correct geographical sequence
4. File and maintains maps by the correct geographical sequence
5. File business personal property returns

E. Attend training as required and perform additional duties periodically as needed

1. Perform special appraisal projects for the Appraisal/Mapping Administrator or appraisers
2. Conduct orientation and training of new employees
3. Provide tax data, maps, or other information to attorneys, fee appraisers, abstractors, etc
4. Provide explanations of procedures to other employees as needed

F. Assist with Board of Equalization hearings

1. Schedule protest hearings and mail letters to notify taxpayers of appointment time

2. Prepare docket and send to Revenue office

3. Assist in hearings by taking notes and providing information to the Board

4. Send notices of Board decisions to taxpayers and provide information to Revenue in order to generate new tax bills

Knowledge, Skills, and Abilities

1. Knowledge of modern office practices, procedures, and equipment

2. Knowledge of filing systems, including both alphabetic and numeric

3. Knowledge of the Code of Alabama, Title 40 as it pertains to property tax

4. Knowledge of the principles of management and supervision

5. Ability to enter appraisal data in the computer system at a reasonable rate of speed

6. Ability to read and comprehend departmental rules and regulations, procedures, and instructions

7. Ability to operate and use computer and computer related software

8. Ability to use the appraisal CAMA software

9. Ability to use the APEX computerized drawing program

10. Ability to fully utilize the orthophotographic software program

11. Ability to understand verbal instructions and directives

12. Ability to perform moderately complex mathematical calculations with or without use of a calculator

13. Ability to establish and maintain effective working relationships with other employees, departments and public

14. Ability to communicate effectively with the general public, taxpayers, and fee appraisers and other business people in a polite and courteous manner

15. Ability to write clearly and legibly

16. Ability to maintain and organize information within closely prescribed systems and procedures

17. Ability to plan and organize work in order to meet schedules and goals

18. Ability to train and oversee training of new employees

19. Ability to use sound judgment in making decisions within the scope of authority

20. Physical capacity to pick up and move heavy file books

Minimum Qualifications

Associate Degree in computer science or office management plus 3 years of experience in using computer software to establish and maintain property records, including sketching property and Certification as Support Staff Level I, or an equivalent combination of education and experience.

Other: Certification as Support Staff Level II must be obtained within 24 months of appointment, if incumbent does not possess certification at time of appointment

This job description should not be interpreted as all inclusive. It is intended to identify the major responsibilities and requirements of this job classification. All incumbents may not perform all job duties listed and some incumbents may perform some duties which are not listed, and incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this description.