MARSHALL COUNTY JOB
DESCRIPTION
SR REVENUE CLERK
Locate and assess property
for appropriate taxes and maintain database of associated information. Update information regularly in order to
produce accurate tax bills, annually.
Collect property taxes, ad valorem taxes on manufactured homes, and
business personal property tax, and issue receipts. Assist the public and others by answering
questions, calculating taxes, providing ownership data, making copies and
updating records to include address changes, exemptions, or other information. File documents in accordance with established
procedures. Account for and properly
document all funds collected. Collect
delinquent taxes,
assist in land sales, and assist Chief Clerk, as needed.
A. Assess property for appropriate taxes in accordance with
local, state and federal laws, and
maintain database of
associated information
1.
Class land and
improvement properly, and enter current use information to assure correct tax
bills
2.
Determine
eligibility for exemptions, such as age 65 disability etc., using appropriate
documents, and set exemption renewals
3.
Print exemption
card, obtain signature and file cards
4.
Enter exemption
classification and exemption code into computer system, in accordance with
established procedures
5.
Maintain
exemption lists
6.
Locate property
boundaries from legal description and tax maps as required
7.
Fill out
appraisal field check cards, indicating information about improvements, such as
date built, size, etc.
8.
Enter information
and send out forms to individuals claiming Over 65 exemption
9.
Sign-up taxpayers
and enter information into computer system regarding homestead exemption and
current use, and reset accounts for homestead renewal
10.
Verify address
and value amounts in computer system/database
11.
Generate and
print weekly assessment reports, print and post periodic appraisal changes,
property change forms and associated changes
12.
Post and class
appraisal “no posts” periodically, post
appraisals to abstract, update prior year appraisal values, and process future
records
13.
Recalculate
building and land values
B. Collect property taxes for real property, manufactured
homes, and business personal property,
assist with land sale, and
maintain related records
1. Assist
with preparing and mailing tax bills, Board of Equalization notices, homestead
renewal forms, etc.
2. Collect
manufactured home, real estate, and business personal property tax, update
computer
system and generate receipts
3. Balance
cash drawers daily so that cash and checks balance with teller report
4. Void
incorrect tax bills, create supplements or escapes, and create new tax bill
5. Calculate
tax bills for taxpayers, mortgage companies, attorneys, etc. including prorated
bills
6. Check
to assure that taxpayer has paid for all parcels, as needed
7. Follow-up
on delinquent tax payments by sending notices via certified mail, and making
telephone
contact, if possible
8. Process
timber tax by using information contained in the computer system
C. Assist
with land sale and Board of Equalization hearings, assist Chief Clerk, and
participate in training new employees
1. Assist
with land sale by assuring that taxes have not been paid, searching for owner
through a
variety of means, attend land sale and record information
2. Provide
information to Probate for redemption of property sold at tax sale
3. Assist
with Board of Equalization hearings by setting up appointments, and assisting
with
hearings as needed
4. Assist
in preparing and mailing tax deeds to new property owner following land sale
5. Assist
Chief Clerk with yearly abstract rollover over for new year
by making changes, posting to abstract, and removing deleted parcels
6. Assist
Chief Clerk with city and county school year budgets and grants and with public
utilities and mineral rights
7. Participate
in training new employees by working with them to instruct in assessing and
collecting procedures
D. Provide assistance and information to customers and
organizations, file documents, verify
information, etc.
1. Greet
customers in person or via telephone, answer questions and provide information
as
needed
2. Provide
appraisal value of property to Social Security and Medicaid Office
3. Confirm
property ownership for Police Departments
4. Assist
customers in finding deeds and locating property and parcel identification
numbers
on tax maps
5. Make
copies for customers as needed
6. File
property record cards in appraisal as needed
7. File
other records in Revenue office as needed
8. Verify
address of property owners in order to assure that notices are sent to correct
Location
9. Read
notices from State Department of Revenue in order to stay abreast of procedures
and changes
in law
10. Assist
with office equipment inventory by adding and deleting equipment as appropriate
and
verifying bar codes
1.
Knowledge of
modern office practices, procedures and equipment
2.
Knowledge of
basic filing systems including alphabetic and numeric
3.
Knowledge of
basic mathematics sufficient to make calculations
4.
Knowledge of the Code
of Alabama as it pertains to assessment of taxes on real estate,
manufactured homes, business personal property, and collection of taxes
5.
Ability to read
and comprehend departmental rules and regulations, procedures and instructions
6.
Ability to
operate basic office equipment, including a computer
7.
Ability to
communicate both verbally and in writing
8.
Ability to
understand verbal instructions and directives
9.
Ability to locate
property using tax maps, and descriptions in order to assist customers and
communicate with city and county offices
10.
Ability to
perform moderately complex mathematical calculations with and without a
calculator
11.
Ability to
establish and maintain effective working relationships with other employees and
the public
12.
Ability to
interact with the public providing information in a polite and efficient
manner, both in person and on
the telephone
13.
Ability to make
decisions in accordance with precedents and regulations and apply them to the work situation
High School Diploma or GED
certificate plus 5 years of experience as a Revenue Clerk performing tax
collection and establishing and maintaining county tax records using a computer
system, or an equivalent combination of education and experience.
Other:
Successful completion of the following courses*:
AL IV – Introduction to Property Tax
Administration
AL III – Basic Mapping
AL IIa – Alabama Appraisal Manual
(Residential/Agricultural)
Real and Personal Property
Calculations
* Any
coursework not completed at the time of appointment must be completed within 12
months following appointment
This
job description should not be interpreted as all inclusive. It is intended to identify the major
responsibilities and requirements of this job classification. All incumbents may not perform all job duties
listed, and some incumbents may perform some duties, which are not listed, and
incumbents may be requested to perform job-related responsibilities and tasks
other than those stated in this description.