MARSHALL COUNTY JOB
DESCRIPTION
REVENUE CLERK
Locate and assess property for appropriate taxes and maintain database of associated information. Update information regularly in order to produce accurate tax bills, annually. Collect property taxes, ad valorem taxes on manufactured homes, and business personal property tax, and issue receipts. Assist the public and others by answering questions, calculating taxes, providing ownership data, making copies and updating records to include address changes, exemptions, or other information. File documents in accordance with established procedures. Account for and properly document all funds collected. Collect delinquent taxes and assist in land sales.
A. Assess property for appropriate taxes in accordance with
local, state and federal laws, and
maintain database of
associated information
1.
Class land and
improvement properly, and enter current use information to assure correct tax
bills
2.
Determine
eligibility for exemptions, such as age 65 disability etc., using appropriate
documents
3.
Print exemption
card, obtain signature and file cards
4.
Enter exemption
classification and exemption code into computer system, in accordance with
established procedures
5.
Maintain
exemption lists
6.
Locate property
boundaries from legal description and tax maps as required
7.
Fill out
appraisal field check cards, indicating information about improvements, such as
date built, size, etc.
8.
Enter information
and send out forms to individuals claiming Over 65 exemption
9.
Sign-up taxpayers
and enter information into computer system regarding homestead exemption and
current use
10.
Verify address
and value amounts in computer system/database
B. Collect property taxes for real property, manufactured
homes, and business personal property,
assist with land sale, and
maintain related records
1. Assist
with preparing and mailing tax bills and Board of Equalization notices
2. Collect
manufactured home, real estate, and business personal property tax, update
computer
system and generate receipts
3. Balance
cash drawers daily so that cash and checks balance with teller report
4. Calculate
tax bills for taxpayers, mortgage companies, attorneys, etc. including prorated
bills
5. Check
to assure that taxpayer has paid for all parcels, as needed
6. Follow-up
on delinquent tax payments by sending notices via certified mail, and making
telephone
contact, if possible
C. Assist with land sale and Board of Equalization hearings
1. Assist
with land sale by assuring that taxes have not been paid, searching for owner
through a
variety of means, attend land sale and record information
2. Provide
information to Probate for redemption of property sold at tax sale
D. Provide assistance and information to customers and
organizations, file documents, verify
information, etc.
1. Greet
customers in person or via telephone, answer questions and provide information
as
needed
2. Provide
appraisal value of property to Social Security and Medicaid Office
3. Confirm
property ownership for Police Departments
4. Assist
customers in finding deeds and locating property and parcel identification
numbers
on tax maps
5. Make
copies for customers as needed
6. File
property record cards in appraisal as needed
7. File
other records in Revenue office as needed
8. Verify
address of property owners in order to assure that notices are sent to correct
Location
9. Read
notices from State Department of Revenue in order to stay abreast of procedures
and changes
in law
1.
Knowledge of
modern office practices, procedures and equipment
2.
Knowledge of
basic filing systems including alphabetic and numeric
3.
Knowledge of
basic mathematics sufficient to make calculations
4.
Knowledge of the Code
of Alabama as it pertains to assessment of taxes on real estate,
manufactured homes, business personal property, and collection of taxes
5.
Ability to read
and comprehend departmental rules and regulations, procedures and instructions
6.
Ability to
operate basic office equipment, including a computer
7.
Ability to
communicate both verbally and in writing
8.
Ability to
understand verbal instructions and directives
9.
Ability to locate
property using tax maps, and descriptions in order to assist customers and
communicate with city and county offices
10.
Ability to
perform moderately complex mathematical calculations with and without a
calculator
11.
Ability to
establish and maintain effective working relationships with other employees and
the public
12.
Ability to
interact with the public providing information in a polite and efficient
manner, both in person and on
the telephone
13.
Ability to make
decisions in accordance with precedents and regulations and apply them to the work situation
High
School Diploma or GED certificate and ability to enter, retrieve and update
information using a computer. Some
general clerical experience using computer software is preferred.
This
job description should not be interpreted as all inclusive. It is intended to identify the major
responsibilities and requirements of this job classification. All incumbents may not perform all job duties
listed, and some incumbents may perform some duties, which are not listed, and
incumbents may be requested to perform job-related responsibilities and tasks
other than those stated in this description.